Southwest DJ Wedding Planner & Tip Sheet
Please copy and paste the text into a Word Document, fill out and return to Southwest DJ Service or you can download the planner.
Our customized Wedding Planner is designed to help you plan your reception to ensure a seamless transition from one phase to the next. Everything from the announcing of the wedding party, special songs for the Bride and Groom and your favorite types of music played during your reception.
To help us create a successful wedding reception, please send us the Southwest DJ Wedding Planner about a week before your wedding.
Our customized Wedding Planner is designed to help you plan your reception to ensure a seamless transition from one phase to the next. Everything from the announcing of the wedding party, special songs for the Bride and Groom and your favorite types of music played during your reception.
To help us create a successful wedding reception, please send us the Southwest DJ Wedding Planner about a week before your wedding.
Wedding Planner
BRIDAL PARTY INFORMATION
The Bride-to-be_______________________
The Groom-to-be____________________
The Wedding Day will be__ _/_ _ /_____
The reception will be located at_________________
The guests will arrive at the reception at ___ _
We plan on (_ __) guests to attend
We are planning to arrive at the reception at____ _
We would like our arrival to be announced: Y N
We would like to be introduced as________________________
We would like the entire wedding party included in our introduction*: Y N
(Please Attach a type written list of people to be introduced in order of entrance, please spell difficult names phonetically)
We are planning a receiving line at the reception: Y N Other______________________
The blessing will be given by They are the: _________________
DINNER & CAKE CUTTING
The dinner will be served at_ _ :__ _
It will be: Buffet/Served/Other
DJ Invited to Eat Y N
If buffet, we would like the DJ/Entertainer to suggest ways to release the tables: Y N
The toast will be given by _______________
We would like to cut our wedding cake around_____ _
We would like our DJ/entertainer to announce the Toast and cutting of the Cake: Y N
ACTIVITIES
Please indicate the order you would like the following activities done in the space provided.
____Our first dance together will be to: ______________________________
____We would like a special dance for our parents: Y N ______________________________
____We would like a Father/Bride dance: Y N _____________________________
____We would like a Mother/Groom dance: Y N ______________________________
____We would like a special dance for our wedding party: Y N__________________________
____We would like a special dance for:________________________
Song: ______________________________
We would like a Dollar Dance: Y N
We would like a Bouquet Toss: Y N
We would like a Garter Toss: Y N
We would like to have the following guest involvement activities/dances included in our reception (Circle All That Apply):
Line Dancing, Cupid Shuffle, Watch Me (Na Na Song)
C’mon Ride(The Train), YMCA, Electric Slide
Shout(Animal House), Wobble, Macarena, The Twist
Other(s):______________________________
MUSIC
Our favorite types of music are (Circle All That Apply):
Big Band/Swing, Polka, Waltz, Oldies, Motown/R&B,
Disco, Hip-Hop, Dance/Club Classic Rock, Retro, Modern Rock,
Country, Slow Ballad, Other ___________________
We would like the following songs in our reception:
______________________________
______________________________
______________________________
______________________________
Special Send-off____________________
Other special instructions:
______________________________
______________________________
______________________________
NOTES:_____________________________________________________________________
The Bride-to-be_______________________
The Groom-to-be____________________
The Wedding Day will be__ _/_ _ /_____
The reception will be located at_________________
The guests will arrive at the reception at ___ _
We plan on (_ __) guests to attend
We are planning to arrive at the reception at____ _
We would like our arrival to be announced: Y N
We would like to be introduced as________________________
We would like the entire wedding party included in our introduction*: Y N
(Please Attach a type written list of people to be introduced in order of entrance, please spell difficult names phonetically)
We are planning a receiving line at the reception: Y N Other______________________
The blessing will be given by They are the: _________________
DINNER & CAKE CUTTING
The dinner will be served at_ _ :__ _
It will be: Buffet/Served/Other
DJ Invited to Eat Y N
If buffet, we would like the DJ/Entertainer to suggest ways to release the tables: Y N
The toast will be given by _______________
We would like to cut our wedding cake around_____ _
We would like our DJ/entertainer to announce the Toast and cutting of the Cake: Y N
ACTIVITIES
Please indicate the order you would like the following activities done in the space provided.
____Our first dance together will be to: ______________________________
____We would like a special dance for our parents: Y N ______________________________
____We would like a Father/Bride dance: Y N _____________________________
____We would like a Mother/Groom dance: Y N ______________________________
____We would like a special dance for our wedding party: Y N__________________________
____We would like a special dance for:________________________
Song: ______________________________
We would like a Dollar Dance: Y N
We would like a Bouquet Toss: Y N
We would like a Garter Toss: Y N
We would like to have the following guest involvement activities/dances included in our reception (Circle All That Apply):
Line Dancing, Cupid Shuffle, Watch Me (Na Na Song)
C’mon Ride(The Train), YMCA, Electric Slide
Shout(Animal House), Wobble, Macarena, The Twist
Other(s):______________________________
MUSIC
Our favorite types of music are (Circle All That Apply):
Big Band/Swing, Polka, Waltz, Oldies, Motown/R&B,
Disco, Hip-Hop, Dance/Club Classic Rock, Retro, Modern Rock,
Country, Slow Ballad, Other ___________________
We would like the following songs in our reception:
______________________________
______________________________
______________________________
______________________________
Special Send-off____________________
Other special instructions:
______________________________
______________________________
______________________________
NOTES:_____________________________________________________________________
Tip Sheet
The day of your wedding is a busy one and we want to do as much as we can to help you relax and enjoy the fruits of your labor during your reception. With over 25 years of experience, we have come up with some great tips to help your reception flow as seamless as possible.
- Pacing the event is very important. Many events drag on and do not keep the attention of the guests while some try to do too much too soon. Make sure your reception flows, without being too choppy. If you are concerned with the flow of your reception, feel free to discuss it with the DJ or your Wedding Planner.
- Try to keep your pictures to a minimum after the ceremony. Taking hours of pictures while your guests wait can be perceived as rude and ruin your wedding reception. Instead, try taking pictures BEFORE the ceremony starts.
- Obviously, there will be pictures that need to be taken after your ceremony, so during this time have something for your guests to do - appetizers, cocktail hour or a picture slide show are fun and easy ways to keep your guests happy and entertained.
- It is beyond important for the Bride and Groom to set the tone of the event. If you would like to have an amazing high energy dance party for your reception, be out on the dance floor often and not just the slow songs. Engage your guests and encourage them to dance, laugh and have a fun time.
- Try to have most of the important wedding traditions timed closely together. For example; after the meal do the toast, cake cutting and special dances as a group. Do not delay the toast or the cake cutting as your guests may leave and finding your "toasters" could be difficult.
- Once the traditional aspects of your wedding have been satisfied, then start the real dancing. Chopping up your reception by interspersing dancing in-between the toast and cake cutting can cause your reception to become too disjointed.
- Designate ONE person to cue the timing of special events during the reception and who can act as a moderator for unruly guests during the reception.
- Let the DJ be your best friend! He has been watching your guests dance and has seen them take a seat during blah songs. Depending on the tone of your Wedding Reception, he can make sure the guests are having a fun time, on the dance floor and enjoying the atmosphere. Do not feel like you have to create an entire playlist for your guests, instead give your DJ a heads up as to the "flavor" of reception you would like to have.